1-800-882-5247
Blair Tax Consulting, P.A.
Q. I'm thinking about getting a new tractor.
Would it be better for me to lease or buy?
A. If you have the option to buy the
tractor at the end of the lease, there is very little difference between the two
methods. In most cases leasing will require less of a down payment, but a very
high balloon at the end. The IRS looks at a lease with the option to buy the
same as a conventional sales contract if it is your intention to purchase the
tractor. Therefore, you would be entitled to depreciate a leased piece of
equipment with the option to buy. The same applies to trailers.
Note:
There has been a lot of controversy about this subject. If you don't want
to take our word for it, read the ruling straight from the horses mouth. Get
Publication 535, "Business Expenses", and look under the headings;
Rent Expenses, Lease or Purchase?
You can get a copy of Publication 535 from the IRS by dialing 1-800-829-1040 or
visit the IRS web sight.
Q. Over how many years may I depreciate my
tractor and/or trailer?
A. Tractors are depreciated over a 3 year period and trailers over a 5
year period. Both of these time periods are specifically addressed in the IRS
code, and in the "Table of Class Lives" in Publication 946.. Tractor units are
asset class 00.26, and trailers are asset class 00.27. The General Depreciation
System (GDS) should be used unless your tractor is used primarily outside the
United States. Then it may be depreciated over a 4 year period using the
Alternative Depreciation System (ADS). Trailers are depreciated over 5 years
(GDS) or 6 years (ADS). The majority of amended tax returns we file are due to
incorrect depreciation. If your tax preparer is telling you anything different
than that which is specifically addressed by the IRS as outlined above, I would
be hesitant in believing they know anything about the trucking industry at all!
This is basic knowledge of which there should be no question.
Q. What is per-diem and what do I have to do to
qualify?
A. Per-diem is a tax deduction given by the IRS that takes the place of
actual food expenses. You can use your driver log to calculate the number of
days you were away from your home or the company you are contracted
with/employed by. By using the special rules for transportation workers, this
deduction can grow to several thousand dollars. If you have a co-worker, that
person is entitled to the per-diem deduction also. The co-worker does NOT have
to be a driver, but he/she must have a specific job on your tractor to qualify.
(Yes, the co-worker can be your husband, wife, daughter, son, nephew, aunt,
uncle, stranger, etc.) Per-diem applies to owner/operators and company drivers
alike.
Q. Do you compile State tax returns?
A. Yes.
Q. As a Blair Tax Consulting client, what can I
do to make your job easier and keep costs down?
A. There are only a few things you can do
that would help us to better serve you.
1. Do not send us more than one receipt for each purchase unless all
copies are stapled
together. Here’s a
Deduction Example
List you can download that will help you better understand why we want
receipts for everything. Keep in mind that this is not a complete list of
everything that’s deductible.
2. Place your receipts in the envelope uncrumpled if you can.
(Crumpling your receipts adds time to our processing. By keeping our
hours-per-account down, we can keep our rates very reasonable).
3. We understand that you may want to do your own bookkeeping. In doing
so, please do not staple, glue, paper clip, or in any way attach your receipts
to a blank sheet of paper. In order to limit weight, we must separate receipts
from blank sheets, and this adds to our hours-per-account figure. Remember, our
rates are based on mailing costs which increase with weight, and
hours-per-account.
4. Do not send us grocery store or
restaurant receipts. Years of experience have told us that
the standard rule for transportation workers as it pertains to the per-diem rate
is a much higher deduction than the total of actual meal receipts.
Q. Do you compile corporate tax returns?
A. Yes. We compile Limited Liability
Corporation and Partnership tax returns, and also have a monthly program for
both of these entities which is identical to the Owner/Operator program. There
is one gigantic difference though: Unlike most preparing services, we DO NOT
charge a higher fee just because you're incorporated as an LLC or want your
return filed as a family, sibling, or husband/wife partnership.
Q. Where can I get IRS Forms, Publications, and
Instructions on the Web?
A.
http://www.irs.ustreas.gov/basic/cover.html
Q. I've been thinking about incorporating. Is
there any advantage to this?
A. As long as you have only one truck on
the road, the advantages of incorporating are little to none, and in most cases
will cost you far more than it would be worth. When you put the second tractor
on the road and hire a driver to operate it, we would very strongly recommend
incorporating as a Limited Liability Corporation (LLC).
Q I'm new to the net. Is there a sight that's dedicated to the trucking
industry?
A. There are several on the net, and the
number is growing by the month. An excellent starting place would be
The Truckers Connection. There
you will find a wealth of information in addition to links to other trucking
sights such as magazines, tractor sales, brokers, etc. Another way would be to
enter a search for "Trucking" at
Yahoo.
Either way, be prepared to spend a few hours of fun. If it's weather your
looking for, try www.weather.com or
www.intellicast.com.
Q Why do you want my receipts mailed to you
monthly instead of every week like most preparing services?
A. Postage is our number one over-head expense.
By limiting the number of envelopes to 12 instead of the 52 required for weekly
submissions, we are able to cut or overhead drastically, thus keeping our rates
among the most reasonable in the nation.
Q Do you return my receipts when you are
finished with them?
A. Absolutely! Unless you choose to use
our storage program. For $36, we will store your business receipts for 3 years
as required by the statute of limitations. That's a buck a month. Well worth the
small fee to insure the safety of your business receipts. (Wanna know a secrete?
We actually keep your receipts for 4 years so your really only paying 75 cents a
month.) If you'd rather store them yourself, simply choose not to use the
storage program, and your receipts will be mailed back to you.
Q Why aren't my tolls, fuel, repairs, and scale
totals listed separately on my profit/loss statement?
A. These expenses are grouped under the
heading "Tractor" and are deducted on line 10 of the Schedule C. We do this so
as to remain in accordance with the procedures as outlined by the IRS. The
Internal Revenue Service is very explicate about these types of expenses.
Quoting the instructions for line 10: "Include the business portion of expenses
for gasoline, oil, repairs, insurance, tires, license plates, etc." Itemizing
these expenses which is often done by those unfamiliar with the trucking
industry increases your chances for an audit.
Q What if I want my fuel, repairs, oil,
insurance and expenses like this itemized?
A. Blair Tax Consulting is a tax
consulting/preparing firm that is dedicated exclusively to the trucking
industry. Everything we do for you is directly related to your tax situation and
preparing you for the following April 15th. Our profit/loss statements estimate
your net income from business for the entire year, and what we expect is going
to happen to you the NEXT April 15th, and we do that for you each and every
month. If you would be more comfortable with a complete breakdown of each and
every expense, you need an accounting firm. In selecting one, be absolutely SURE
they are educated in the tax laws as they pertain to the trucking industry. Most
will not give you net income or tax obligation estimates. Some will for an
additional fee.
Q You give profit/loss statements each and every
month. Other tax preparing firms say they give monthly statements just like you
in addition to quarterly and yearly statements as well. Why don't you?
A. The accounting or tax preparing firm
that advertises monthly profit/loss statements in addition to quarterly and end
of year statements, year-end tax preparation, etc., is doing what we like to
call "loading the boat." They are trying to make you think you are getting more
than you really are. Think about it... If you get a profit/loss statement each
and every month, wouldn't that also include quarterly and yearly statements?
Shouldn't the preparation of your tax return at the end of the year be part of
the service which is included in the monthly fee?. After all, that's the main
reason you hired them in the first place. Ask if they give yearly net income
estimates, or tax obligation estimates for the following year? While you're at
it, find out who pays the postage on the mailing of your receipts, if they give
you a free month for every referral you make, and if they accept all major
credit cards. When you're done, give us a call. We do ALL of that and much more
at a rate that's among the most reasonable in the business.